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Attendance Office

General Information
To report an all-day and partial day absence, call 855-6899.  This number can be reached 24 hours a day, 7 days a week.
 
Parents/Guardians:  You must notify the school regarding all absences whether excused or unexcused.  
 If you are calling your student out of school due to illness, please briefly detail symptoms of illness on the attendance line.  If any of the symptoms described are in the daily attestation, refer to the COVID Decision Tree for next steps.  If you choose not to leave illness details, you will receive a call from the attendance office asking for more information.  It is our responsibility to maintain the health and safety of our school community and we ask for your cooperation.  Your student's private health information will not be shared beyond administrative or nursing staff.
 
Absences must be cleared within two days of returning to school otherwise the absence will become a cut and the student may receive consequences.  AR 5113, requires that all absences must be cleared within 48 hours of a student's return to school.  We will no longer be able to change a student's attendance beyond these 48 hours.
 
Full Day Absence 
Parent/guardian must call the attendance recorder (855-6899) on the morning of or within 48 hours of the absence.  Please provide the following information:
 
1.    The date(s) of the absence(s).
2.    Spell the student’s last name.
3.    State the first name of the student.
4.    State the reason for absence.
5.    Identify yourself (i.e. parent, guardian, etc.)
 
Partial Day Absence
Parent/guardian must call the attendance office to report a partial day absence (855-6899) to notify the school that a student is coming to school late.  In order for a partial day absence to be excused the following requirements must be met:
 
  • Late Arrivals: When coming to school late, the parent must come to the office and sign the student in.  The student will then receive a pass to go to class.
  • Early Pick-ups: When leaving school early, parent must come to the office to sign the student out.
  • Failure to follow procedures may result in a cut from the class.  
 
Illness at School
If a student becomes ill at school, they must report to the nurse’s office. If the nurse or secretary determines the student should be sent home, the parents will be notified. A student may not be released unless a parent or guardian has been contacted.  Students will only be released to the parent or guardian or emergency contact in Infinite Campus.
 
Excused Absences
Make-up work resulting from an excused absence must be completed within a reasonable period of time commensurate with the length of the absence.
 
Excused absences include the following:
  • Personal Illness
  • Quarantine under the direction of a county or city health officer
  • Medical, Dental, Optometric or Chiropractic Appointment
  • Attendance at a funeral service for a member of the immediate family which shall be limited to one day if the service is conducted in California or three days if the service is
  • conducted out of state
  • Jury Duty
  • Student is custodial parent of child who is ill
  • Religous exercise-no more than 4 days a year
  • Confidential medical services for students grad 7-12
  • Working in entertainment industry & student has work permit.
  • SARB hearings
  • Required immunizations needed not to exceed 5 days
  • Family Emergency
 
Excused With Prior Approval:
  • Appearance in court
  • Funeral service other than immediate family
  • Observation of a religious holiday or ceremony
  • Religious retreat not to exceed 4 hours per semester
  • Employment conference
  • Educational conference on the legislative or judicial process offered by a nonprofit organization
*Excessive illnesses (calling in ill on 10 or more days) may require a doctor’s note to be excused.  For more information, please see SRVUSD District Board Policy and Administrative Regulation 5113.
 
Unexcused Absences
A call from the Districts automated line will alert parents of the absences. Students with excessive absences and illnesses may be sent to the SARB team and receive further consequences.
 
Unexcused absences include the following:
Unexcused Absence (UNX)
  • Appearance in court
  • Attendance at a Funeral service other than excused
  • Observation of a holiday or ceremony of their religion
  • Attendance at religious retreats not to exceed four hours per semester
  • Attendance at an employment conference
  • Attendance at an educational conference on the legislative or judicial process offered by a non profit organization
  • Service as a member of a precinct board for an election pursuant to Elections Code 12302
  • Participation in religious experience or to receive moral and religious instruction in accordance with district policy
  • Without prior approval, these absences are unexcused
 
Unexcused Absence (CUT)
  • Forged parent or doctor notes
  • Cutting class
  • Illegal phone call (Phone Forgery)
  • Failure to clear an absence within two days of returning to school
 
Excused Tardy (EDU)
Only tardies due to illness and medical appointments will be considered excused.  In order to excuse a tardy, a parent/guardian must sign in student in the office and provide a note from the medical or dental office/facility stating the reason for the tardy.
 
Very Tardy (VTY)
Students who are more than 30 minutes late to class will receive a Very Tardy. Students with excessive Very Tardies may receive a detention and begin the SARB process.  A Very Tardy is considered an Unexcused Absence.
 
Authorized Attendance Clearance
Absences may ONLY be cleared by a telephone call personally made by the parent or guardian. Calls made by the student or persons not authorized to clear a student’s absence violate rules for attendance and may result in student disciplinary action.
 
Missing the Last Ten School Days for 2021-22
 Missing the Last Ten School Days for 2021-22 and Independent Study Contracts at the End of the School Year Students should be in attendance through the last day of school, June 2, 2022, to maintain their enrollment status at their current school. Independent study contracts will not be issued the last 10 days of school. All independent study contract work must be finished and submitted by May 18, 2022 in order for work to be graded and attendance to be recorded. If your child must leave school earlier than 10 school days (May 18 or earlier) before the last day of school and does not return before the end of the school year, your child may be subject to the following consequences:  Incomplete or lowered final grades  Review by school/district attendance review board  Unenrolled and placed on the waitlist upon re-enrollment, if space is not available. If your student is unenrolled, there may not be a space at the current school for your student to return in the fall. In this case your student may have to be diverted to another elementary school in the district. Middle and High school students may not be able to access their elective choices if they reenroll upon their return. Please note: In accordance with California Education Codes 48205 and 48260, and District Board Policy and Administrative Regulation 5113, any student who misses 3 or more school days without a valid excuse, as defined by AR 5113, shall be reported as truant to the District attendance supervisor. Missing the First Three Days of School 2022-23 As you plan your summer vacation, be aware that school begins on Tuesday, August 9, 2022. Some of our schools are very full and may have wait lists.  If your child does not attend the first three days of school, your student may lose their space at your resident school site and be diverted to another school. If there is not space at your resident school when you return, your child will be placed at the closest school based on space availability.  If you know your student will be missing the first three days, or more, of school please send an email to the principal and office manager/attendance staff at your student’s school site.
 
Office Hours
The attendance office is open from 7:45 a.m. to 2:45 p.m. 
 
Attendance Secretary
Cathy Fleming
(925) 855-6899
 
Other Absences
Pre-Informed Absences (Independent Study Contract)
Trips, or other anticipated absences require a pre-informed, Independent Study Contract which need to be requested from the attendance secretary at least 5 days prior to the absences. Contracts are available for a minimum of 5 days of absence but are not to exceed 20 days of absence.
 
For more information about independent study, please visit the district’s website.